Coordinator's Responsibility List

The Following is a list of responsibilities for “Day of Wedding Coordination”:

Objective: The Day of Wedding Coordinator makes sure that the wedding day
and the weeks leading up to it run smoothly.

· The wedding coordinator will set up a meeting between the wedding couple and any others who may be assisting them in making decisions approximately two to three months before the wedding day. Getting planning started in the right direction and services that are needed will be discussed at this meeting. The wedding coordinator will provide the couple with a wedding planning worksheet and discuss wedding questionnaire.

· The wedding coordinator will review and coordinator efforts with all vendors contracted for wedding. Coordinator will work closely with all vendors contracted for wedding. Coordinator will work closely with florist, musician/D.J., caterer, cake designer, photographer, etc. The coordinator will make
an intricately detailed wedding day schedule with the wedding couple for the rehearsal, ceremony and reception and all vendors will receive a copy and explanation of plan two-to-three weeks prior
to the wedding date.

This also includes:

· Preview wedding and reception site

· Maintaining accounting ledger of expenses and payments due to vendors. The coordinator will complete balances due ledger to ensure prompt, timely payments.

· Check room set-up, positioning of tables and delivery of special linens and other rental equipment to assure that all is in accordance with wedding décor plan.

· The wedding coordinator will assure that all favors, centerpieces, and place cards receive proper placement and that all candles are lit, etc.

· The wedding coordinator will serve as the point person for every vendor. She directs the event
from start to finish.

· The wedding coordinator will make sure set-up/décor for ceremony and reception is according to bride’s specifications the day of the wedding.

· Set-up of the following items will be provided. Guest book and gift table, cake table, and small rental equipment such as arch, ficus trees, etc.

· The wedding coordinator will monitor guest book and gift table until guest book attendant arrives.

· Supervision of reception events, such as showing couples how to cut the cake, throw the garter/bouquet and ease couple into dancing so that each event flows smoothly. The wedding coordinator will adhere to the schedule as time permits and alert couple of upcoming events so that the couple may relax and enjoy the wedding.

· The wedding coordinator will assure that all guest management is provided including reserved and assigned seating as well as guests with no RSVP attending wedding.

· The wedding coordinator will plan and coordinate rehearsal

· The wedding coordinator will prepare processional/recessional plans for wedding ceremony. Additionally, the coordinator will organize and instruct processional line-up and space wedding party on aisle accordingly.

· The wedding coordinator will instruct ushers on greeting guests and escorting procedures.

· The wedding coordinator will distribute and pin-on flowers to all wedding party and extended family.

· The wedding coordinator will keep marriage license/ketuba, ring box and miscellaneous items for wedding couple and bridal party.

· The wedding coordinator will gather up all items, flowers, pew bows, and other decorations used in the ceremony, pack them for couple, and deliver to desired location.

· The wedding coordinator will also pack up all gifts and personal items and arrange to be taken from reception or given to responsible person.

· The wedding coordinator is happy to accommodate the couple with any other tasks requested.

The Following is a list of responsibilities for “Extended Package”:

· Objective: Streamline the choices of venues, caterers, florists and other vendors, and provide ideas and inspiration to help make the couple’s vision a reality.

· The wedding coordinator will perform all duties as described in the “Day of Wedding Coordination” responsibility list.

· The wedding coordinator will assist the couple in selecting vendors for wedding ceremony and reception, including photographer, cake designer, caterer, hotel site, music, etc.

· The wedding coordinator will assist the couple in creating and designing a vision for the décor plan of the wedding ceremony and reception sites. This entails selection and design of favors, place cards, linens, and all flowers including centerpieces, alter and pew flowers, and bouquets, etc.

· The wedding coordinator will coordinate dress fittings and all other appointments, as necessary.